The administrative arrival of an employee should be seen as an essential investment, not a mere formality. By providing a well-organized, attentive welcome for new employees, companies can boost employee commitment, productivity and satisfaction right from Day 1.
When a new employee joins a company in Switzerland, it is necessary to ask for a copy of several official documents in order to complete his or her file and carry out the necessary administrative formalities.
1. ID Card or Passport
Employers must verify the identity of their employees. If the employee is not Swiss, it will be necessary to check whether he or she can be hired in Switzerland. If the employee is not of Swiss or EU/EFTA nationality, it may prove complicated to obtain a work permit.
2. Work Permit
If the employee is not of Swiss nationality but already has a work permit, it is necessary to obtain a copy in order to ensure his or her right to change employer in Switzerland, for example, or to renew it when it expires.
4. AVS (OASI) Card
You need to ensure that the AVS number provided by your new employee is correct. Any mistake in entering this number could have major repercussions on the employee's pension, or entitlement to AI/APG insurance, etc.
4. Bank Card
It is essential to check the bank details provided by your employee, to avoid making payments into an inappropriate bank account.
5. Personal Data Form
An appropriate personal data form ensures optimal management of affiliation to various statutory insurances, withholding tax deductions or family allowances.
Obtaining these documents avoids any complications or administrative penalties later on, and guarantees an efficient arrival process.
@Rhinnos, we help you set up efficient processes to ensure a comfortable and efficient administrative arrival! Please do not hesitate to contact us for further information.